Application for a Job. Email Cover Letter

How to Write an Email Cover Letter

An email cover letter text needs to be written clearly and concisely. It has to fulfill two basic (and very important) functions:

(1) tell what job you are applying for (on the email subject line)
(2) inform what documents you have attached (in the email text)

What should be written in the email text, depends on what documents you have attached. However, there are some general rules.

It is important to pay attention to the fact that many job advertisements ask applicants to mention a job reference number. In such cases, applicants should write the job reference number, instead of the position name on the email subject line.

Examples of email subject line: 

Job Application: Electronics Engineer’s Position (if job Ref number is not mentioned in the ad)

Fatima. Job Ref #8359 (if job Ref number is mentioned in the ad)

Examples of email text (e-mail Cover Letter):

Example 1:

Dear Madam/Sir,

Please find attached my application documents for Electronics Engineer’s position in DGJUCT Company Limited. References will be available upon request.

Please let me know that these attachments have arrived safely. 

I look forward to hearing from you.

Best regards,

Phone: 123 4567897

Example 2:

Dear Mr. Brown,

I have attached my CV and Cover Letter for Electronics Engineer’s position. 

I look forward to hearing from you. 

Best regards,
James Bond

Phone: 123 4567897

There is one more way of writing an email cover letter: copy and paste your cover letter (the same Cover Letter that you attached) into the body of the email. 


1. Although it may seem strange, unfortunately, many job applicants write beautiful email cover letters but forget to attach application documents.
2. Some applicants are so absent-minded that they leave the subject line blank. It is a huge mistake. Many companies do not open such emails. They consider them as spams.


Do not hurry. Think twice before sending your emails.